TROOP 15 - NORTH PRAIRIE

                         PROCEDURES

 

 

 

 

Table of Contents

Table of Contents............................................................................................................................................................................. 2

1. – Activities.................................................................................................................................................................................... 3

1.1 "One-Day Activity" - General............................................................................................................................................. 3

1.2 "Sporting Events"................................................................................................................................................................. 3

2. – Advancements........................................................................................................................................................................... 4

2.1 JUNIOR LEADERSHIP TRAINING.................................................................................................................................... 4

2.2 WEBELOS CROSSOVER..................................................................................................................................................... 6

2.3 MERIT BADGES - SCOUTS................................................................................................................................................ 8

2.4 TROOP ELECTIONS............................................................................................................................................................ 9

2.5 Boards of Review................................................................................................................................................................ 10

2.6 Courts of Honor.................................................................................................................................................................. 10

2.7 Eagle Courts of Honor...................................................................................................................................................... 10

2.8 Order of the Arrow............................................................................................................................................................. 10

2.9 New Scout Patrol............................................................................................................................................................... 11

3. Camping...................................................................................................................................................................................... 13

3.1 TROOP TRAILER SHAKEDOWN..................................................................................................................................... 13

3.2 WEEKEND CAMPING....................................................................................................................................................... 14

3.3 EXTENDED CAMPING - Campouts that exceed 2 nights.......................................................................................... 16

3.4 TROOP EQUIPMENT "CHECKOUT"............................................................................................................................ 18

3.5 Emergency Weather........................................................................................................................................................... 19

3.6 Scout Chits.......................................................................................................................................................................... 19

4. – Fund Raising.......................................................................................................................................................................... 30

4.1 Wreath Sales........................................................................................................................................................................ 30

4.2 POPCORN FUNDRAISER................................................................................................................................................ 30

5. Operations.................................................................................................................................................................................. 31

5.1 Annual Budget Preparation............................................................................................................................................. 31

5.2 Expense Reports and Reimbursements........................................................................................................................... 33

5.3 Youth Protection................................................................................................................................................................ 33

5.4 Health Records................................................................................................................................................................... 33

5.5 Committee Elections.......................................................................................................................................................... 35

5.6 Procedures Administration.............................................................................................................................................. 36

5.8 Code of Conduct................................................................................................................................................................. 37

6. - Special Projects...................................................................................................................................................................... 38

6.1 MAXWELL STREET DAYS................................................................................................................................................ 38

6.2 HIGHWAY CLEAN-UP....................................................................................................................................................... 39

6.3 PROJECTS - VILLAGE OF NORTH PRAIRIE................................................................................................................ 40

6.4 PROJECTS-NORTH PRAIRIE LIONS CLUB................................................................................................................. 41

6.5 Scouting for Food.............................................................................................................................................................. 41

 


1. – Activities

1.1 "One-Day Activity" - General

A one day activity is started and ended the same day.  The scouts will sleep at home at the conclusion of the activity.  Examples are sledding at Lowell hill or bowling at Fox View Lanes.

 

A sign-up sheet is made available for the interested scouts and their parents.  Information on the sign-up sheet should include:  Name of event, date/time, when and where to meet, location of event, and the cost if any. The type of activity will determine the amount of lead time required and a dead line date should also be noted so proper preparation can be made (Min. of 2 weeks).  (i.e. collecting money, scheduling transportation, or notifying the accommodating facility in advance of our visit.).  Keep the original sign-up sheet with scout hand written name and method of payment.  This may be helpful in resolving any questions later.

 

As with any scout activity, two deep leadership (18 years or older) must be available or the event will have to be canceled.  It is the responsibility of the adult leader in charge of the outing to inform the adults prior to departing about our Code of Conduct including unacceptable acts, language, behavior, etc., that is dangerous, abusive, or otherwise inappropriate.  This applies to scouts as well as adult leaders and parents.  It must be clear to all leaders and parents that any such conduct must be immediately stopped and then reported to the leader in charge.

 

If the activity will be outside the Potawatomi Area Council, then a travel permit must be submitted at least two weeks in advance to the Council for approval.  Include the driver names and insurance coverage information.  If you mail it in, be sure to follow up and ask when you can pick it up.

 

Please refer to the Troop by-laws regarding any expense reimbursements.

1.2 "Sporting Events"

A sporting event is typically a one day event involving the observing of a contest between two or more teams.  Examples are watching a Wave soccer game or Admirals hockey game at the Bradley Center.

 

The procedure is the same as the "One Day Event" procedure with a few exceptions:

1)       Tickets are usually purchased in advance.  The earlier the tickets are purchased, the better the seats will be. 

2)       Usually the sporting teams have a "scout night" promotion and the ticket price is reduced.  We need to be sure we are on their mailing list.

3)       The troop activities director can purchase the tickets with a troop check or get reimbursed later if a credit card is used.  Be sure to turn in the receipt.

4)       Scouts go "free of charge" as well as the first two adult leaders that are on the sign-up sheet.  These tickets will be paid for out of the troop funds.

5)       If a scout or adult leader does not attend the event after signing up for it, they will have to reimburse the troop for the cost of their ticket.

6)       For more information on expense reimbursements please refer to the Troop By-Laws.

 

It is the responsibility of the adult leader in charge of the outing to inform the adults prior to departing about our Code of Conduct including unacceptable acts, language, behavior, etc., that is dangerous, abusive, or otherwise inappropriate.  This applies to scouts as well as adult leaders and parents.  It must be clear to all leaders and parents that any such conduct must be immediately stopped and then reported to the leader in charge.


2. – Advancements

2.1 JUNIOR LEADERSHIP TRAINING

2.1.1 "JUNIOR LEADERSHIP TRAINING " (JLT)

 

Boy Scout Troops are led by the Scouts themselves. Leaders are not BORN to lead; they are TRAINED to lead. The Skills of Leadership are not INHERITED", they are LEARNED. "JLT" is the training program that will help them learn, develop, and eventually apply the basic leadership skills required to effectively lead their Troops. JLT is a requirement for a Boy Scout to advance to the rank of Eagle.

2.1.2 THE SKILLS OF EFFECTIVE LEADERSHIP

1)             KNOWING (AND USING) THE RESOURCES OF THE GROUP

2)             COMMUNICATING

3)             UNDERSTANDING THE CHARACTERISTICS AND NEEDS OF THE GROUP

4)             PLANNING

5)             CONTROLLING GROUP PERFORMANCE

6)             EFFECTIVE TEACHING

7)             REPRESENTING THE GROUP

8)             EVALUATING

9)             COUNSELING

10)           SHARING LEADERSHIP

11)           SETTING THE EXAMPLE

 

PLUS ONE MORE IMPLICIT GOAL:

 

12)           REACHING THE GOAL

2.1.3 THE PROGRAM

The JLT program is divided into two parts. Troop 15 holds it own JLT training weekend once a year for all of the boys in the Troop. This training session is guided by the Adult Leadership but, it is conducted by the senior Scouts within the Troop. All of the Scouts of the Troop must attend this training session.

 

The Potawatomi Council holds a more advanced weeklong JLT training session for those Scouts who are qualified and are nominated by their Troop to attend. The Council's JLT Program is open to all Boy Scouts who meet each of the following criteria:

 

1)             Must be at least 1st Class rank

2)             Must be nominated by his Scoutmaster

3)             Must fill out the application to JLT

4)             Must pass the interview sessions with the JLT leadership

 

With the number of Scouts wishing to attend JLT from within the Potawatomi Council, the possibility exists that only one Scout from each Troop might attend. It becomes the Scoutmaster's responsibility to nominate the best possible candidates from the eligible Scouts in the Troop.

2.1.4 TROOP 15 J.L.T.

The Troop JLT is a requirement for leadership in the Troop and BSA. The training weekend immediately exposes the new members of the Troop to the 12 Skills of Effective Leadership, refreshes the Skills in the older Scouts, and gives some of the older Scouts their first chance to teach and lead on their own.

 

1.     Planning Procedure

a.     The date for the Troop JLT is determined during the Troop Planning conference that is held in August. In the past, the JLT weekend has usually been held towards the end of April.

b.     In January of the year of the session, the Activities Chair should reserve the Mukwonago County Park "Boathouse" (or another indoor location if the "Boathouse" is not available) for the training weekend.

c.     Planning for the weekend should start at least a month prior to the date (a training schedule from a past weekend is attached). This shall be the responsibility of the Scoutmaster, his/her Assistants, and the SPL and senior Scout leadership.

d.     All of the 12 Skills of Effective Leadership should be presented and discussed. Practical work that demonstrates the 12 Skills should stress skills that the Scouts will need to know and use on future campouts or activities (again, refer to the past schedule).

e.     The Committee Chair is in charge of finding adult volunteers who will provide meals and snacks for all of the Trainees and Adult Leaders for the weekend.

 

2.     Conducting the weekend

a.     The general guidelines that are used for any other weekend campout (see CAMPING-002) should be used here as well.

b.     The Troop's "Code of Conduct" applies to this weekend as well.

2.1.5 COUNCIL J.L.T.

The Council's JLT is divided into two sections. The first part consists of a week-long field session at the Potawatomi Council's Camp Long Lake. There, the Scout learns and develops the leadership skills that will prepare him for the upper levels of Scouting. The second part consists of the "LEADERSHIP GROWTH AGREEMENT" (LGA) which the Scout completes with the guidance of his Scoutmaster. Through the completion of the LGA, the Scout applies the lessons learned during the field session.

 

1.             Nomination and attendance procedures

a)     Scoutmaster and his Assistants review the roster, looking for eligible candidates from the Troop.

b)    Scoutmaster and Assistants interview the candidates to ensure that they wish to attend JLT and that they can handle it.

c)     Fill out applications.

d)    Nominate the candidates at the District nominating meeting which is usually held in March.

e)     The candidates are interviewed by the Council JLT staff.

f)     Successful candidates are notified and then attend the week-long JLT field session which is usually held in June. Transportation to JLT is provided by the Scoutmaster or another of the Adult Leaders or parents in the Troop.

 

2.             Completion of field work

a)     Upon completion of the field session, the Scoutmaster picks up the candidate(s) from JLT and discusses the Leadership Growth Agreement guidelines with the JLT counselor and the candidate(s).

b)    Upon return to the Troop, each candidate, under the guidance of the Scoutmaster, drafts, implements, and completes the "Leadership Growth Agreement."

2.1.6 "LEADERSHIP GROWTH AGREEMENT"

The "Leadership Growth Agreement" (LGA) is the written commitment that the Scout makes with himself to apply the lessons learned during the field exercises. The LGA must emphasize the goals of strengthening the Scout's Community, his Troop, and himself. The LGA will be written by the Scout under the guidance and approval of his Scoutmaster. The Scout cannot complete his LGA any sooner than six months after the end of the field session but has until the age of 18, if necessary, to complete it.

 

There is no standard format for the LGA. The Scout is encouraged to use his imagination. However, every LGA should have the following basic content:

 

1)     The name, address, and phone number of the Scout; the date and course number (if applicable) of his JLT field session; the date of his LGA

2)     Identify a goal(s) or project(s), that will help either his community, his church, his school, his own Troop, the Potawatomi Council, or any other worthwhile organization of the Scout's choosing and the Scoutmaster's approval. Examples could be community tree planting projects; bell ringing or carolling during the holidays; repairs at Camp Long Lake; food distribution to the needy, etc.

3)     Develop a written action plan which, when implemented, will lead the Scout towards completion of the goal. The action plan should have the following characteristics:

-       each step of the plan should be a specific task

-       identify the Troop resources that will be used to complete each step.

-       each step should have a target completion date

-       identify which of the "SKILLS OF EFFECTIVE LEADERSHIP", shown on page 1, will be used to complete the step.

 

Remember, the Scout can utilize the resources of the Troop to complete his LGA. These include human resources as well as material resources. The LEADERSHIP GROWTH AGREEMENT should challenge the Scout to do his best and in the process, become a better Scout, a better human being, an example for other Scouts to follow.

2.1.7 COMPLETION OF "JUNIOR LEADERSHIP TRAINING"

The Scout will have completed JLT when the LGA has been completed. The LGA will have been completed when the Scout and his Scoutmaster are satisfied that the goals to which the Scout committed himself have been reached. Upon completion of the LGA, the Scout will receive the PINETREE and bolo as a symbol of his completion of JUNIOR LEADERSHIP TRAINING.

2.1.8 PAYMENT OF FEES AND REIMBURSEMENT

The Scout shall be responsible for paying 1/2 of the fee for J.L.T. prior to attending the session. The Scout may pay out-of-pocket or out of his Scout account. The Troop will pay for the other half. Upon completion of J.L.T. (see "G" above), the Scout will be reimbursed for the 1/2 fee that he paid at the beginning. Reimbursements are done through the use of the Troop Expense Report which can be obtained from the Treasurer.

 

2.2 WEBELOS CROSSOVER

2.2.1 DEFINITION:

THIS PROCEDURE IS USED FOR THE RECRUITMENT OF SECOND YEAR WEBELOS FROM LOCAL CUB SCOUT PACKS. TROOP 15 HAS HISTORICALLY RECRUITED NEW SCOUTS FROM PACKS 15 IN NORTH PRAIRIE, 231 IN GENESSEE, AND 54 IN EAGLE.

 

2.2.2 ADVANCE PLANNING

DURING OCTOBER AND NOVEMBER OF EACH YEAR, THE APPOINTED CUB SCOUT PACK LIAISON FOR TROOP 15 CONTACTS THE DEN LEADER OF EACH PACK TO DETERMINE THE NUMBER OF SECOND YEAR WEBELOS THAT MAY BE INTERESTED IN JOINING A TROOP. A MEETING IS THEN SCHEDULED WITH THE POTENTIAL RECRUITS AND THEIR PARENTS AT A MUTUALLY ACCEPTABLE TIME AND LOCATION. THE TROOP LIAISON CONDUCTS THE MEETING FOR THE PURPOSE OF EXPLAINING HOW TROOP 15 OPERATES, WHAT WE DO, AND WHAT CAN BE EXPECTED IF A WEBELO JOINS. THE PRESENTATION SHOULD BE CAREFULLY PLANNED AND DELIVERED TO GENERATE INTEREST AND EXCITEMENT ABOUT TROOP 15. THE LIAISON SHOULD RECORD THE NAMES, ADDRESSES, AND PHONE NUMBERS OF THE WEBELOS AND THEIR PARENTS WHO ATTEND THE MEETING.

 

2.2.3 RECRUITMENT

WITHIN A WEEK OF THE MEETING, THE TROOP LIAISON SHOULD PHONE THE PARENTS OF EACH WEBELO TO CONFIRM THEIR SON'S INTEREST IN JOINING TROOP 15. A LIST OF INTERESTED RECRUITS SHOULD BE GIVEN TO THE DEN LEADER OF THE RESPECTIVE PACK SO ARRANGEMENTS CAN BE MADE TO SCHEDULE A CROSSOVER EVENT. THE PACK WILL BE RESPONSIBLE FOR PLANNING AND EXECUTING THE EVENT. SELECTED SCOUTS FROM TROOP 15 SHOULD ASSIST THE PACK WITH PLANNING. THE TROOP 15 LIAISON SHALL COMMUNICATE WITH THE DEN LEADER TO COORDINATE THE TROOP'S PARTICIPATION IN THE EVENT.

 

2.2.4 REGISTRATION AND FEE PAYMENT NOTICE

AT LEAST TWO WEEKS PRIOR TO THE CROSSOVER EVENT, THE TROOP LIAISON SENDS A LETTER TO EACH RECRUIT'S PARENTS WHICH CONTAINS THE FOLLOWING:

    1. TROOP APPLICATION FORM

    2. APPLICATION FEE AMOUNT DUE

    3. BOY'S LIFE SUBSCRIPTION AMOUNT DUE

    4. CAP, EPULETS, AND SCARF FEE AMOUNT DUE

    5. INSTRUCTIONS FOR RETURNING THE APPLICATION.

 CHECKS FOR ALL ITEMS ARE MADE OUT TO "TROOP 15".

IMPORTANT!

STATE CLEARLY THAT THE APPLICATION AND THE FEES MUST BE SUBMITTED TO THE TROOP 15 LIAISON  PRIOR TO THE CROSSOVER EVENT.

 

2.2.5 THE CROSSOVER EVENT

THE TROOP LIAISON AND AT LEAST ONE OTHER ADULT REPRESENTATIVE OF TROOP 15 SHOULD ATTEND THE CROSSOVER EVENT. TROOP 15 SCOUTS ARE  ENCOURAGED TO ATTEND AND ARE USUALLY INVITED TO PARTICIPATE IN THE CEREMONY. THE TROOP LIAISON SHOULD PREPARE THE PARTICIPANTS IN ADVANCE TO ENSURE A SUCCESSFUL  AND MEANINGFUL CEREMONY.

 

2.2.6 FOLLOW-UP

AFTER THE CROSSOVER EVENT, THE TROOP LIAISON SHOULD ADVISE THE NEW SCOUT AND HIS PARENTS OF THE NEXT TROOP MEETING DATE AND LOCATION.

 

AT THE FIRST MEETING, THE NEW SCOUTS SHOULD BE INTRODUCED AND ASSIGNED TO THEIR PATROL. A SCOUT HANDBOOK WILL BE PROVIDED. THE SCOUT IS RESPONSIBLE FOR THE COST OF THE HANDBOOK. THE PATROL GUIDE, ALONG WITH THE ASSISTANT SCOUTMASTER ASSIGNED TO THE PATROL, WILL REVIEW AND DISCUSS THE "YOUTH PROTECTION" BOOKLET WITH THE NEW SCOUTS.

 

WITHIN TWO WEEKS OF THE FIRST MEETING ATTENDED BY THE NEW SCOUTS, THE TROOP 15 SCOUTMASTER SHOULD CONDUCT A NEW PARENTS MEETING TO EXPLAIN TROOP OPERATIONS AND PROCEDURES IN DETAIL. THE YOUTH PROTECTION VIDEO SHOULD BE SHOWN TO THE PARENTS AND PERMISSION SHOULD BE REQUESTED FROM EACH PARENT TO SHOW THE VIDEO TO THEIR SON AT A FUTURE DATE. ANY OBJECTIONS SHALL BE NOTED AND COMMUNICATED TO THE SCOUTMASTER. A TROOP PLANNER, ROSTER, AND ANY OTHER USEFUL INFORMATION SHOULD BE GIVEN TO THE PARENTS.

 

2.3 MERIT BADGES - SCOUTS

2.3.1 THE NEED FOR THIS PROCEDURE

Merit bagdes are central to the advancement and learning of the Scouts in our Troop and all Boy Scouts in general. The knowledge and experience gained from meeting the badge requirements and the confidence gained from earning the badge will hopefully help the Scout become an asset to himself, the Troop, and his community. This procedure was developed to help the Scout start down the path towards earning the badges that he requires for advancement and completing them.

2.3.2 RESPONSIBILITES

1.       THE SCOUT SHALL . . .

a.     Read his Handbook and determine the specific Merit Badges required and the total number required for advancement.

b.     Seek out the Counselors available.

c.     Contact the Merit Badge Counselors.

d.     Seek out a "buddy" with whom he can visit with the Counselor

e.     Complete the requirements for the badge

 

2.       TROOP/SCOUTMASTER SHALL . . .

a.     Maintain a current list of Merit Badge Counselors that are available within the Troop and encourage Adult Leaders within the Troop to become Counselors.

b.     Maintain a current list of Merit Badge Counselors that are available within the Potawatomi Council.

c.     Maintain a current record listing each Scout that is working on a Merit Badge and the date started.

d.     Maintain a current list for each Scout listing the Merit Badges that have been completed.

2.3.3 PROCEDURE

1.       The Scout determines the Merit Badge that he wants to earn.

2.       The Scout contacts the Scoutmaster and asks for an "Application for Merit Badge" (blue) card. Refer to BSA form No. 34124 (photocopy attached).

3.       The Scoutmaster fills in the name of the badge on the reverse side of the front panel. He then signs and dates the front panel of the card. The Scoutmaster enters the Scout's name, Merit Badge being earned, and the start date in the Scoutmaster's record.

4.       The Scout fills in the rest of the front panel.

5.       The Scout consults the Troop library record for a copy of the Merit Badge book. If none is available from the library, the Scout should purchase one from the Council office. The Scout will be reimbursed for the book when he turns in the receipt and an expense report to the Troop Treasurer.

6.       The Scout consults the Troop Merit Badge Counselor list. If the Troop has a counselor for his particular badge and the Scout wishes to use that Counselor, he may contact the Couselor directly.

7.       If the Troop does not have a Counselor for the particular badge or the Scout wishes to use someone outside of the Troop, the

Scout should consult the Potawatomi Council list of Counselors.

8.       When he finds a Counselor, he must consult with the Troop's Assistant Scoutmaster for Merit Badges to ensure that the Counselor listed is in fact still a Counselor with the BSA.

9.       Once the Counselor has been selected, the Scout must find a "buddy" to go with him to visit with the Counselor. This "buddy" may be another Scout interested in earning the same badge; an interested friend; or a family member.

10.     Under the direction of the Counselor, the Scout completes all of the requirements for the Merit Badge and the Counselor signs off the Scout's "blue" card.

11.     The Scout returns the card to the Scoutmaster who signs the "Applicant's Record" and returns that portion to the Scout for the Scout's personal records.

12.     The front panel is submitted to the Troop's Advancement Committee Member for the Troop record and for submittal to the Council for the Council's records.

 

2.4 TROOP ELECTIONS

2.4.1 MATERIALS NEEDED

Position of responsibility sheets.  These are found in the scoutmasters handbook, white J.L.T. book given  to the scoutmaster, or the junior leader training book. These sheets list each position and give what responsibilities each position carries

with it.

2.4.2 ADVANCE PLANNING

The date of elections should be set forth within the troop annual planning sheet.  The elections should be spaced 6 mo. apart in order for scouts to fill time requirements for some positions.  One to two weeks prior to the election date, the scoutmaster should advise the troop that elections are coming up.  The scoutmaster should also go over the election procedure with the troop and  should explain, in brief, what each position requires at this time.

2.4.3 ELECTIONS

Prior to any elected or appointed position the scout(s) should have a chance to campaign  for themselves in regard to the position they wish to obtain.  This is done by giving each candidate an opportunity to come forward in front of the troop to tell the troop why they feel that they are qualified for that position. The new S.P.L. election is conducted by the scoutmaster.  The scoutmaster also controls the positions of instructor and troop guide.  Other appointed position are controlled by the new S.P.L., with Scoutmaster approval. It is important to note that any and all positions are at the discretion of the scoutmaster.

 

Senior Patrol Leader - The candidates for S.P.L. should be scouts that have received Pine Tree Training, or have shown a mature attitude with a high degree of scout sprit.  The scout should have also achieved the rank of first class. The senior patrol leader is elected by the entire scout membership of the troop. It has been historically been held with a closed ballot.  This position will be the only troop elected position. 

 

Assistant Senior Patrol Leader- The candidates for A.S.P.L. should have the same training that S.P.L. has received.  It should be noted that the reason for this is that should he have to takeover for the S.P.L. the troop will not lose leadership in that position.  The Assistant Senior Patrol Leader position is one that is appointed by S.P.L.

 

Quartermaster - The position of quartermaster is an appointed one by the S.P.L.  The scoutmaster may find it useful to talk to the S.P.L. prior to the campaigning done by the scouts for this position.  The scout appointed should have achieved the rank of first class and have a mature attitude along with good scout sprit. This position is extremely important to the troop.  In that this position will require a strong effort on the part of the scout that occupies this position.  It has been agreed in the past the quartermaster will be working directly with an adult (this person can change from time to time) on all troop outings that require the use of troop equipment.  He will be responsible for the checking out of equipment and also with the return of this equipment. The adult the quartermaster works with is there to reaffirm his(quartermaster) position and if needed, see to it that all equipment is returned and noted for any repair.  The method used to do this is open to the quartermaster, however it must be approved by the scoutmaster.

 

Instructor - This position is appointed by the scoutmaster.  The scoutmaster should decide beforehand as to his choices in this position.  This position usually has been held by a scout with at least the rank of 1st class.  Two scouts usually are needed, however this number may change with the size of the troop.  It would help the troop the most if these scouts had received Pine Tree Training prior to obtaining this position

 

Troop Guide - This position is also appointed by the scoutmaster.  The scoutmaster should decide beforehand as to his choice for this position.  This position usually has been held by a scout with the rank of Star or higher.  It is advised that this scout would work best if he has received Pine Tree Training prior to obtaining this position.  The troop has run effectively without this position being filled.

 

The following positions are appointed by the new S.P.L.

 

A)  Troop Scribe

B)  Troop Librarian

C)  Troop Historian

D)  Chaplain Aide

 

Patrol Leader- The position of patrol leader is decided within the patrol that this scout is now a member of.  This is an elected position with in the patrol itself.  Again the method used has been a closed ballot.

 

Assistant Patrol Leader - This position is appointed by the  patrol leader right after the new patrol leader has been elected by that patrol.

 

This election procedure comes mainly from the scoutmaster’s handbook.  There have been some variations but they are limited as to keeping with the belief that Troop 15 is a scout run troop.  Although the scoutmaster has discretion in any and all positions of responsibility, the higher ranking scout should hold the higher position.  The scoutmaster should keep elections and positions in mind when sending scouts to council leadership training (Pine Tree).

2.5 Boards of Review

Missing Electronic copy of this procedure.

2.6 Courts of Honor

Missing Electronic copy of this procedure.

2.7 Eagle Courts of Honor

Missing Electronic copy of this procedure.

2.8 Order of the Arrow

2.8.1 ADVANCED PLANNING

Prior to these elections the scoutmaster should have obtained a date in which to hold these elections with the O.A. lodge chief or member of the O.A. that is in charge of holding unit O.A. elections within each troop.  An effort should be made to hold this election the same night troop elections are held.  This is best done though the attendance of round table.  The most opportune time is during the round table meetings held towards the beginning of the year.  The reason being that conducting O.A. elections during our first troop election of the year, will allow the scout elected to be called out during the troop’s summer camp attendance.  The name of the scout elected has been historically been kept with only the scoutmaster and the O.A. member conducting the election.  This keeps the mystique within the O.A. and scoutmaster.

 

If Troop 15 attends summer camp out of council a special request form must be made out to both Wag-O-Shag Lodge 280 and the lodge at the council in which Troop 15 is attending.  This form is obtained from the chapter chief of Wag-O-Shag Lodge 280.          

2.8.2 Requirements for youth O.A. membership

The requirements that follow are those of Wag-O-Shag Lodge 280, within the Potawatomi Area Council.

 

Scout must :

 

1.        Have unit leader approval.

2.        Be a registered Boy Scout.

3.        Hold at least a 1st class rank (by the day of election).

4.        Have 15 days and nights of camping with 6 consecutive days and nights of long term camping.  For a total of 15 days and nights.  This camping must be completed within 2 years immediately prior to the nomination and election as a candidate for the O.A.  Proof of this camping may be required.  This is done though the troop camping log, which should be present at this election.

 

Note to the scoutmaster:  The candidate that the troop sets forth for possible election should be the best example of a scout the troop has to offer.  This means the scout should have a mature attitude and have mastered the basics of scouting, along with a the best scout sprit the troop has to offer.  The O.A. is an elite group of scouts, “and should be”, the best our council has to offer.

2.8.3 Requirements for Adult membership

1)     The candidate must be a registered  with the B.S.A.

2)     The candidate must be recommended to the lodge executive committee by the unit committee.

3)     Selection is based upon ability to perform basic functions of leadership.-This is not for recognition of service, past or present achievement, or position within the unit.

4)     The unit committee will confirm the candidate will be an asset to the Order and be able to demonstrate skills and abilities which fulfill the purpose of the Order.

5)     The camping requirements set forth for the youth O.A. candidate must also be fulfilled by the adult candidate.

6)     The adult candidate membership to the O.A. will provide a positive role model for the growth and development of the youth members of the O.A.

 

Adult members shall be inducted at the discretion of the lodge executive committee.  All members of the O.A. must successfully complete the Ordeal experience and participate in the induction ceremony.

 

Again the name of the candidate should be known only to involved unit committee members and the Wag-O-Shag Lodge.  Not the adult being considered.

2.8.4 For Both Youth and Adult Candidates

Should the troop be out of council for the summer camp outing a special form must be obtained from Wag-O-Shag Lodge 280 P.A.C. and notification to the O.A. membership of the council the troop is attending in order to have the adult called out during this period.

 

Only the call out ceremony is observed at the out of council camp.  The Ordeal ceremony and induction is performed with the Wag-O-Shag Lodge 280.  This is done at Camp Long Lake, once in the spring and once in the fall.  Should the candidate not be able to make the fall ceremony  right after being called out, he must attend the next spring session or lose the candidacy for the O.A.

 

2.9 New Scout Patrol

 

GOAL: TO PROMOTE THE CONTINUATION OF SCOUTING BY WORKING WITH THE CUB PACKS IN THE AREA AND  UTILIZING DEN CHIEFS TO WORK WITH ALL ASPECTS OF THE PACK, BUT ESPECIALLY  THE WEBELOS DENS.

 

This can be accomplished by encouraging attendance of Boy Scouts at pack activities such as Blue & Gold Dinners, Derby Races, and Pack Graduations, to name a few.

 

NEW SCOUT PATROL

1).   New boys enter the troop and are place in "new scout patrol".

a)       Scouts should remain in this patrol until they reach 7th Grade or First Class (whichever happens first, the goal is First Class in one year - then they join a regular patrol).

b)       Can start with as few as 3 boys but not more than 8 as a general rule of thumb.

c)       Elect Patrol Leader  and APL- They should serve for a shorter period of time (compared to the regular troop) (ie:3- 4 months vs 6 months) this is to give more of the new scouts a chance to try out their leadership skills and gain valuable experience.

d)       Encourage New scouts to attend Pinewoods Campout, week long Summer Camp and Summer Campouts to work on advancements.

 

2).  Troop Guides

a)       Have one - two  available to assist/teach. These are appointed by the Scoutmaster in consultation with the Asst SM responsible for New Scouts. 

b)       Troop guides should be at least First Class and interested in working with the younger scouts.

c)       They will work with the newly elected Patrol Leader, attend PLC meetings with him  and teach members of the patrol the skills required for First Class.

d)       He should not serve more than one year in this position and must continue to work on rank advancements.

 

3).  New Scout Assistant SM

a)       Trains and supports the Troop Guide

b)       Helps with instruction of key scouting skills

c)       Develops close relationship with parents of new scouts and continue to promote their involvement.

d)       Work closely with leaders of the Cub Packs that feed into our troop. (see above goal)

e)       Run Physical Fitness Clinic 2 times a week X 4 weeks after summer camp to promote completion of requirements 9a and 9b for Tenderfoot.  Boys must attend 6/8 in a 4 week period or complete the requirement at home.

f)        Continue to monitor their handbooks on a bi-monthly basis to monitor advancement.

 


3. Camping

3.1 TROOP TRAILER SHAKEDOWN

3.1.1 THE NEED FOR THE PROCEDURE

The Troop trailer, and all of the equipment therein, is the property of the Chartered Organization (in our case, the North Prairie Lions Club) and is maintained for the use of the Troop. To ensure that all of the equipment in the trailer is and remains in good condition, the Troop must periodically take inventory of the equipment. This periodic inventory is called the "Troop Trailer Shakedown."

3.1.2 SUGGESTED RESOURCES

1.     Inventory list from previous Shakedowns

2.     10-15 Scouts and 4-5 Adult Leaders

3.1.3 SHAKEDOWN SCHEDULE

1.     The spring Shakedown shall be done in April, prior to the beginning of the camping season. Note this Shakedown on the Troop Planner.

2.     The fall Shakedown shall be done in October, usually after the last major campout and prior to putting the trailer up for the winter. Also note this Shakedown on the Troop Planner.

3.     Other Shakedowns may be scheduled as the need arises.

3.1.4 SHAKEDOWN PROCEDURE

1.     The Shakedown shall be the responsibility of the Troop Quartermaster.

2.     At least two weeks prior to the Shakedown:

a.     The Shakedown is announced at the Troop meeting to remind everyone

b.     The Quartermaster makes a copy of the list of items in the trailer and reviews it with the Senior Patrol Leader and, if necessary, the Scoutmaster.

c.     Scouts and adults sign up for the Shakedown. A good ratio is 10-15 Scouts and 3-5 adults. More than this and nothing will get done.

3.     The Quartermaster takes the signup sheet and assigns duties to the Scouts as shown below. Any damaged or missing items should be noted by the Scouts and the notes given to the Quartermaster.

a.     Scout tents (4-5 Scouts)

(1)     Remove each tent from its storage bag and unroll the tents

(2)     Check for damage to the material such as tears or mold

(3)     Check for broken zippers

(4)     Count and verify the proper number of stakes, poles, and bags

(5)     Verify the proper numbering identification of the tent and the tent bag

(6)     If the condition of the tent is acceptable, roll the tent up and set aside.

b.    Camp kitchens (2-3 Scouts)

(1)     Check the exterior of each kitchen for damage

(2)     Open each kitchen and remove the contents. Each kitchen should have an inventory list inside. If not, notify the Quartermaster.

                        (3)     Check the interior for damage

(4)     Check the contents against the list. Throw away any old or questionable items

(5)     If the condition of the kitchen is satisfactory, replace those contents that are OK and close the kitchen.

 

c.     Large utensils and tools (2-3 Scouts)

(1)     Pull all dutch ovens, water bottles, coolers, tools, stake buckets, etc. from the trailer

(2)     Inspect each one for damage or rust. Clean as necessary.

(3)     Check the supply cooler for staples such as aluminum foil, tablecloth, paper toweling, etc.

 

d.    Dining flys, tarps, stoves, fuel bottles (2-3 Scouts)

(1)     Open and inspect each of the dining flys for damage, tears, and mold. Ensure that the proper number of poles and lines are with the each fly. If the condition is acceptable, fold the dining fly and set aside.

(2)     Check each tarp as well. If acceptable, fold and set aside.

(3)     Check the stoves for the proper components, strikers, and any loose fittings. Using a fuel bottle, attach each stove (one at a time) and start the stove to ensure that it works.

(4)     Check fuel levels in fuel tanks by judging weight. Note low or empty bottles for refilling. Check supply of white gas for lanterns.

 

e.    Trailer (1-2 Scouts)

(1)     Check the general condition of the interior of the trailer. Look for rotting wood, broken or damaged shelves, disconnected wiring, etc. Sweep out the trailer.

(2)     Check the exterior of the trailer. Look peeling paint, rust, damage, etc. Check the hitch and the safety chains. If especially dirty, wash the trailer.

(3)     Check the condition of the tires, including the spare. Using a tire gauge, check the pressure in each tire.

 

4.       Wrapping it up

a.     Load everything back into the trailer in an organized fashion. Put items that must come out of the trailer first towards the rear.

b.     Balance the load so that there is a little more weight towards the tongue (front) of the trailer than towards the rear.

3.1.5 AFTERWARDS

1.       Submit check sheets to Quartermaster

a.     With the ASPL, the Quartermaster will make a list of items that must be replaced.

b.     Submit the list to the Committee Equipment Chair.

 

2.       Replace items as required.

 

3.2 WEEKEND CAMPING

3.2.1 PLANNING MEETING

At the September Planning meeting the PLC

1). Decides what weekend they should have the campout each month

a).  Check for conflicts on the District Scout calendar and school/church calendars.

2).  Decide on the theme for each campout.

a).  Themes in the past...fishing, canoeing, biking, hiking, swimming, etc.

3.2.2 SCHEDULING / RESERVATIONS

These dates are then given to the activities chairperson to assist him in scheduling park site reservations.

1).  State Park reservations should be mailed in to the respective parks in January of the camping year that they are going to camp.  These should be mailed by January 10th to ensure getting the campsite of your choice.  See State Park  Reservation Forms for details.

a).  Some State Parks are requiring a copy of our charter at check-in for proof of non-profit organization.  The Troop Committee Chairperson should have a copy and there should be a copy in the health records.

2).  County Park reservations should be scheduled after the September Planning Meeting for the following year.  Phone # is listed in the Waukesha Phone Directory under Waukesha Co. Park System.

3).  Fort McCoy

a).  Activities Chairperson sends activity request form in with  reservation & approximate number of people attending approximately 2 years in advance.

b).  Activities Chairperson should get confirmation of activities planned prior to trip.

3.2.3 LEADERSHIP

1). Leadership should be a minimum of 2 deep. (per Scoutmaster Handbook, "A good ratio is one adult per patrol").

2). In the past, on canoe outings, we've had a minimum of 4 adults (2 to stay with the boys while 2 take a vehicle to the canoe landing site).

3)  It is the responsibility of the adult leader in charge of the outing to inform the adults prior to departing about our Code of Conduct including unacceptable acts, language, behavior, etc., that is dangerous, abusive, or otherwise inappropriate.  This applies to scouts as well as adult leaders and parents.  It must be clear to all leaders and parents that any such conduct must be immediately stopped and then reported to the leader in charge.

3.2.4 SIGN UP FORM

1). All scouts wishing to attend must sign up on the form.

2). Any adults wishing to attend must sign up on the form.

3). Deadline dates are 4-6 weeks prior to campout.

a).  Allow 2 weeks prior to campout for scouts to plan menus and duty rosters. (Should be placed on scout agenda).

3.2.5 DUES

1). The Scout's dues must be paid in full and up to date before the campout or he forfeits the right to attend.

2). Patrol Leaders of campout need to check dues to be sure scouts are up-to-date.

3.2.6 PHYSICAL FORMS

1). The adult leader in charge will have the scout's current physical forms.

a)       New scouts can camp using the Class 1 Personal Health History on the back of the scout application.  This is acceptable for overnight hikes/camps not exceeding 72 hours.

b)       Class 2 Personal Health and Medical Records are required once every 36 months for all participants under 40 years of age. (Required for activities that last longer than 72 consecutive hours.          

c)       Class 3 Personal Health and Medical Records are required for high adventure, world jamboree and athletic competitions.  Must be done annually for all adults over 40 years old for all activities.

d)       BSA Youth Protection Guidelines will be kept with the physicals on file.

e)       ALL PHYSICAL FORMS MUST BE UP-TO-DATE- BEFORE LEAVING ON THE CAMPOUT.

f)        Notation should be made on the front of health form if scout/adult has any allergies.

3.2.7 PAYMENT

1). Must be paid-in-full by the deadline of the campout or the scout jeopardizes his ability to attend the campout.

2). Usually subsidized by the troop and each scout/adult pays $10.00.

3). The two (2) Adult leaders in charge do not have to pay.

4). Cancellation by scout:

a)      A scout may cancel himself from a campout anytime before the deadline without any penalty.

b)       Anytime after the activity deadline, when the troop has incurred an expense (i.e.: site deposit), the scout forfeits his payment.

c)       Extenuating circumstances will be reviewed on an individual basis by the Scoutmaster and the Scoutmaster will determine if a reimbursement will be issued.

3.2.8 PATROL PLANNING MEETING

PATROL CAMPING ROSTER

1). Patrols are decided upon and duty rosters are made.

PATROL MENUS

1). Camping menus are decided upon by using the Troop 15 Cookbook.

2). Food lists are compiled and 2-4 boys are picked to do the shopping.

      Parents pay for the food and then submit receipt to the treasurer for refund.

ACTIVITIES

1). Activities for the campout, based on the theme, are planned

2). Include time for advancements.

3.2.9 GEAR FOR CAMPOUT

Scouts should check their BSA Handbooks and/or Fieldbooks for the appropriate gear to bring on each campout.

3.2.10 ADVANCEMENTS

All scouts attending the campout should discuss what advancements they would like to achieve on each campout and bring their handbooks with them.

3.2.11 CODE OF CONDUCT

Will be reviewed with each patrol prior to each campout by the Patrol Leaders.

 

3.3 EXTENDED CAMPING - Campouts that exceed 2 nights

3.3.1 PLANNING MEETING

At the September Planning meeting the PLC

1). Marks on the calendar what week the campout is reserved for.

3.3.2 SCHEDULING / RESERVATIONS

These dates are then given to the activities chairperson to assist him in scheduling reservations.

1). Weeklong Camping

a)       Camp Tesomas is reserved at the end of the previous years campout if they plan on returning the following year.

b)       Camp Long Lake is reserved in the spring prior to the summer camp.

2). BSA Scout Jamborees

a)       Consult Potawatomi Journal and Scout Office for information.

3.3.3 LEADERSHIP

1). Leadership should be a minimum of 2 deep. (per Scoutmaster Handbook, "A good ratio is one adult per patrol").

2). Enough Adults are needed for transporting the scouts to and from the campout per BSA guidelines.

3).   It is the responsibility of the adult leader in charge of the outing to inform the adults prior to departing about our Code of Conduct including unacceptable acts, language, behavior, etc., that is dangerous, abusive, or otherwise inappropriate.  This applies to scouts as well as adult leaders and parents.  It must be clear to all leaders and parents that any such conduct must be immediately stopped and then reported to the leader in charge.

3.3.4 SIGN UP FORM

1). All scouts wishing to attend must sign up on the form.

2). Any adults wishing to attend must sign up on the form.

3). Deadline dates are set according to the type of campout being planned.  May be up to 1 year in advance.

3.3.5 DUES

1). The Scout's dues must be paid in full and up to date before the campout or he forfeits the right to attend.

2). Patrol Leaders of campout need to check dues to be sure scouts are up-to-date.

3.3.6 PAYMENT

1). Must be paid-in-full by the deadline of the campout or the scout jeopardizes his ability to attend the campout.

2). Cost is based on the actual cost of the trip.

3). The two (2) Adult leaders in charge do not have to pay.

4). Cancellation by scout:

a)      A scout may cancel himself from a campout anytime before the deadline without any penalty.

b)       Anytime after the activity deadline, when the troop has incurred an expense (i.e.: site deposit), the scout forfeits his payment.

c)       Extenuating circumstances will be reviewed on an individual basis by the Scoutmaster and the Scoutmaster will determine if a reimbursement will be issued.

3.3.7 PHYSICAL FORMS

1). The adult leader in charge will have the scout's current physical forms.

a)       Class 2 Personal Health and Medical Records are required once every 36 months for all participants under 40 years of age. (Required for activities that last longer than 72 consecutive hours.          

b)       Class 3 Personal Health and Medical Records are required for high adventure, world jamboree and athletic competitions.  Must be done annually for all adults over 40 years old for all activities.

c)       BSA Youth Protection Guidelines will be kept with the physicals on file.

d)       ALL PHYSICAL FORMS MUST BE UP-TO-DATE BEFORE LEAVING ON THE CAMPOUT.

e)       Notation should be made on the front of health form if scout/adult has any allergies.

3.3.8 PATROL PLANNING MEETING

PATROL CAMPING ROSTER

1). Patrols are decided upon and duty rosters are made.

PATROL MENUS

1). May not be needed on week long campouts.

2). May need to plan for a Cracker Barrel

a). One night at Camp Tesomas should be planned.

3.3.9 ACTIVITIES

1). Activities for the campout, based on the theme, are planned

2). Include time for advancements.

3.3.10 GEAR FOR CAMPOUT

Scouts should check their BSA Handbooks and/or Fieldbooks for the appropriate gear to bring on each campout.

3.3.11 ADVANCEMENTS

All scouts attending the campout should discuss what advancements they would like to achieve on each campout and bring their handbooks with them.

3.3.11 CODE OF CONDUCT

Will be reviewed with each patrol prior to each campout by the Patrol Leaders.

3.4 TROOP EQUIPMENT "CHECKOUT"

3.4.1 THE NEED FOR THE PROCEDURE

Troop equipment, whether in the trailer or in the locker at the Village Hall, is maintained and stored for use by all Troop members. Members of the Troop may use the equipment for personal use such as "Pinetree Training", small group outings, and even family camping. This procedure will help ensure that we know who "checks out" equipment from the trailer or from the Village Hall and that it returns in the same condition as it left.

3.4.2 SUGGESTED RESOURCES

1.       Trailer inventory list

2.       Troop Quartermaster

3.       Troop Equipment Chair

3.4.3 TROOP TRAILER EQUIPMENT (CAMPOUTS)

1.       The Camp Quartermaster ("CQ") is responsible for the Troop trailer equipment, and knowing who has what, during the campout.

2.       Prior to leaving for the campout, the "CQ" should get a copy of the trailer inventory list. Note the name of the camping trip, the date, and the "CQ's" name at the bottom. This becomes the "camp master list".

3.       During the campout, the only people allowed in the trailer (except by permission) are the "CQ", the Asst. Quartermaster, and the Adult Leader in Charge. All others should get permission from one of the three above before going into the trailer. The "CQ" and the Adult Leader will have a key to the trailer. When checking out equipment, try to use the "CQ".

4.       When equipment is checked out, the "CQ" (also understood to be the Asst. or the Adult Leader) makes a note on the camp master list of the piece of equipment and who checked it out.

5.       When it is returned, the "CQ" notes its return and the condition of the piece of equipment. If possible, clean equipment before returning it to the trailer. Otherwise, it must go home with the Scout for cleaning, drying, etc. and later return.

6.       Upon return to the Village Hall after the campout, any equipment that goes home with the Scout(s) shall be noted. The equipment shall be returned by the next Troop meeting unless exception is made. If the equipment is not returned, the equipment shall be considered as Adues@ not paid and handled in the same way.

7.       A copy of the master camp list should then be given to the Troop Quartermaster (if different from the Camp Quartermaster) at the earliest opportunity.

8.       The Troop Quartermaster then "checks in" the equipment that is returned. The condition of returned equipment should be checked. If OK, note its return to the trailer. If not OK, note the condition and discuss with the Equipment Chair or the Scoutmaster.

3.4.4 TROOP EQUIPMENT (GENERAL)

1.       The Troop Quartermaster is responsible for Troop equipment.

2.       Notes 4 and 8 above apply to any equipment that is "checked out" for use other than on a campout except that the regular inventory list is used.

 

3.5 Emergency Weather

Missing Electronic copy of this procedure.

3.6 Scout Chits

The following Chit Rights are granted to any scout in possession of the appropriate Chit card.  The respective Chit may be earned by passing the requirements defined on the front of the card plus passing the respective Chit written test.

 

If a minor infraction of a Chit requirement is observed by the SPL, ASPL, Troop Guide, Scoutmaster, Assistant Scoutmaster, Camp Staff, or trained adult (regardless of whether they are affiliated with TROOP 15); the Chit will have a corner removed.  A Chit will be required to be surrendered if all four corners are removed.

 

A Chit must be surrendered to any leader mentioned above for a major infraction. 

 

A surrendered Chit will only be replaced upon successfully passing the requirements again. 

3.6.1 Totin’ Chit

3.6.1.1 Totin’ Chit Rights

  1. Serve as Troop Quartermaster.
  2. Carry and use a folding pocket knife on scout outings.
  3. Handle straight bladed cutting knives during meal preparation.
  4. Check out an ax from Troop Quartermaster.
  5. Check out a bow saw from Troop Quartermaster.
  6. Transport an ax or bow saw.
  7. Use an ax or bow saw in an established “yard”.
  8. Use an ax or bow saw outside of “yard” for purposes of gathering firewood or cutting staves for pioneering project(s).
  9. Use an ax or bow saw outside of “yard” for purposes of clearing brush around campsite or while participating in service projects.
  10. Sharpen a knife, ax, or bow saw.

3.6.1.2 Totin’ Chit Requirements

  1. Read and understand woods tools use and safety tools from the BOY SCOUT HANDBOOK.
  2. Demonstrate proper handling, care, and use of the Scout knife, ax, and saw.
  3. Use knife, ax, and saw as tools, not playthings.
  4. Respect all safety rules to protect others.
  5. Respect property and not cut living trees.
  6. I will subscribe to the Outdoor Code.
  7. Successfully pass the Totin Chit test.

 

I realize that my "Totin' Rights" can be taken from me if I fail in my responsibility.


3.6.1.3 Totin’ Chit Test


100 POINTS.   EACH QUESTION WORTH UP TO 4 POINTS. 
NEED 75% TO PASS.

Name; _________________________________________  Patrol; __________________    Score;________

KNIVES
1.  Sharpen your knife on an oiled _____________________.
2.  Hold the blade at a _____ degree angle to the whetstone.
3.  How many hands are used to properly close a knife?____________________.
4.  Don't carry a knife with the _________ open.
5.  Close the _________ before handing the knife to a friend.
6.  Cut __________ from you to prevent injury.
7.  Keep your knife dry, __________, and ___________ at all times.

AXES
8.  List eight of the 14 areas of an ax.
        1. ____________________ 5. ____________________
        2. ____________________ 6. ____________________
        3. ____________________ 7. ____________________
        4. ____________________ 8. ____________________
9.  How do you fix a loose ax head? ____________________________________
10. When honing an ax rub a dry ____________ against the ax blade in a ________________ motion.
11. What does bucking a log mean?
12. What is the procedure for filing an ax?
13. Safe cutting with an ax requires clearance of an area at least how far all around?
14. List two reasons for not driving an ax into the ground.
15. How many people are allowed in an ax yard at any time?
16. When an ax is not in use, what should be done with the blade?
17. Describe the contact method for chopping a stick.
18. Describe the contact method for splitting a stick.
19. Ax safety: _________ when you are tired.    __________ it when not in use.    When passing an ax to 
     someone, hold the handle near the _____________ with the _______________ down.

SAWS
20. A saw will cut wood __________ as fast as an ax.
21. Hold the wood ___________ in place and use _____________, smooth saw strokes.
22. When you have ____________ to clear a campsite of saplings, saw them off just above ____________.
23. Name two kinds of camp saws.
24. What kind of file is used to sharpen a saw?
25. Write the Outdoor Code and explain what it means.

 

 

Each question = 4 pts.            Score______________
 75 pts. to pass/100 points possible.



3.6.2 Firem’n Chit

3.6.2.1 Firem’n Chit Rights

  1. Serve as Troop Quartermaster.
  2. Possess matches, lighters, or other ignition devices on scout outings.
  3. Light a campfire or charcoal.

3.6.2.2 Firem’n Chit Requirements

  1. I have read and understand fire use and safety rules from the BOY SCOUT HANDBOOK.
  2. I will secure necessary permit (regulations vary by locality).
  3. All flammable vegetation to be clear at least 5 feet in all directions from fire (total 10 feet).
  4. Fire must be attended to at all times.
  5. Have fire-fighting tools readily available (water and/or shovel)
  6. Fire to be dead out before leaving.
  7. I subscribe to the Outdoor Code.
  8. Successfully pass the Firem’n Chit test.

 

I realize that my "Firem'n Rights" can be taken from me if I fail in my responsibility.


3.6.2.3 Firem’n Chit Test


100 POINTS.   EACH QUESTION WORTH UP TO 4 POINTS. 
NEED 75% TO PASS.

Name; _________________________________________  Patrol; __________________    Score;________

1)  In many public parks & grounds you may need a _____________ to build a fire.
2)  In areas where campfires are not allowed you may need to cook on a ____________________.
3)  Name two of the four fuels commonly used in camping stoves.

4)  Never leave a lighted stove _____________________.
5)  Always keep a campfire under complete ____________________.
6)  Clean a campfire site down to _________________ , then remove all burnable material away from it for a radius of ______________.
7)  If you must prepare a new fire site remove a (how many) _______________ foot square piece sod and place it in a _________________ place with which side up? 
8)  What are the three categories of materials needed for a proper fire?

9)  Break or saw fuel wood into pieces about _____________ long.
10) Name three types of fire lays.

11) What is a fuzz stick?  When is one used?

12) How is a 'fire bug' made? 

13) Name three types of campfire 'fireplaces'.

14) Name two ways to waterproof a match.

15) Name three ways of starting a fire with out matches. 

16) What is the Cold Out test? 

17) When putting out a fire sprinkle ______________ on the embers, then _____________ the embers with  a stick.
18) When water is scarce, what two items can be worked into the coals to extinguish the flames?

19) When using charcoal, you should light the briquettes how many minutes before you need them?

20) List two fire fighting tools (not water).

21) Write the cooking slogan that campers use. 

22) Never take tinder or fuel from a ______________ tree.
23) Keep a supply of dry tinder in a ________________________.
24) What should a fire site be examined for before leaving the site?

25) Write the Outdoor Code. 

 

Each question = 4 pts.            Score______________
 75 pts. to pass/100 points possible.


3.6.3 Chemical Fuel Chit

3.6.3.1 Chemical Fuel Chit Rights

  1. Serve as Troop Quartermaster.
  2. Light a cook stove, lantern, or ornamental lanterns.
  3. Checkout a cook stove or lantern from Troop Quartermaster.
  4. Hook up propane stoves or lanterns.
  5. Checkout propane or white gas from Troop Quartermaster.
  6. Refill cook stove or lantern with white gas.
  7. Backpack a cook stove, lantern, or white gas in MSR container.

3.6.3.2 Chemical Fuel Chit Requirements

  1. Read and understand the 13 B.S.A. “Guidelines for Safely Using Chemical Fuel Stoves and Lanterns.” (section 3.6.3.5)
  2. Know the advantages and disadvantages of at least three chemical fuel types.
  3. Attend a chemical fuel use and safety session.
  4. Demonstrate the safe lighting, extinguishing, and care of a chemical fuel stove and lantern.
  5. Know the proper handling of chemical fuels for backpacking.
  6. I subscribe to the Outdoor Code.
  7. Successfully pass the Chemical Fuel Chit test.

 

I realize that my "Chemical Fuel Rights" can be taken from me if I fail in my responsibility.


3.6.3.3 Chemical Fuel Chit Test


100 POINTS.   EACH QUESTION WORTH UP TO 4 POINTS.  (NEED 75% TO PASS)


Name; _________________________________________  Patrol; __________________    Score;________

 

1)  The use of liquid fuels for starting a fire in damp conditions is allowed or prohibited. (circle the correct answer).

2)  How close may you pitch a tent from an open fire?  No closer than      feet.

3)  When selecting a location for your tent, choose a site that is elevated above or below the location of the kitchen which may utilize chemical fuels. (circle the correct answer)

4)  Never leave a lighted stove or lantern                         .
5)  When operating a stove or lantern in a structure, how many ventilation openings are required? 
      .

6)  Where must the ventilation opening(s) be located?

a)       at a high location.          b) at a low location.        c) both a and c.             d) Neither a nor b.

7)  Name two of the four fuels commonly used in camping stoves.                                                                          .

8)  When any chemical fuel is used for cooking and lighting, what is dangerous and should be treated with caution:

a)       The stove or lantern                                c) the scout handling the fuel

b)       the ignition source (matches or lighter)     d) the fuel

9)  Let hot stoves and lanterns            before changing cylinders of compressed gases or refilling from bottles of liquid gas.

10)  Which of the following is a BSA approved container for the storage of chemical fuels?

a)       a glass container.

b)       an MSR certified container.

c)       the metal container that the fuel was sold in.

d)       any plastic container provided it’s color is red.

11)  Refill liquid-gas stoves and lanterns a safe distance from any                                                                         .

12)  Check fittings on compressed-gas stoves and on pressurized liquid-gas stoves for                   before igniting.

13)  When using a stove on snow, place                                under the stove to prevent melting and tipping.

14)  The handling of chemical fuels in the filling of stoves or lanterns must be under the supervision of:

a)       another scout.

b)       the SPL or ASPL.

c)       your patrol leader.

d)       a trained adult such as SM or ASM.

15)  When refilling a stove or lantern, be sure to use a                   when pouring the liquid fuel.

16)  After filling a stove or lantern, and before igniting be sure to                   both the device and the fuel container

17)  The lightning of chemical fuel stoves and lanterns must be under the supervision of:

a)       a trained adult such as SM or ASM.

b)       the SPL or ASPL.

c)       another scout.

d)       your patrol leader.

18)  Refueling a stove or lantern is allowed / sometimes allowed / never allowed in a cabin. (circle the correct answer)

19-23)  Which of these activities are allowed in a tent? (circle the correct answer).

refueling a stove, heater or lantern when windy.     Yes or No.                   

Operating a stove, heater, or lantern.                   Yes or No.

Sleeping and relaxing.                                        Yes or No.

Igniting a stove, heater or lantern.                        Yes or No.

Storing extra chemical fuel while backpacking.     Yes or No.

24) Chemical fuels must be stored in a ventilated, locked box at a safe distance (a minimum of             feet) from tents and buildings.

25) Write the Outdoor Code. 

 

Score______________

3.6.3.4    13 B.S.A. “Guidelines for Safely Using Chemical Fuel Stoves and Lanterns.”


Chemical Fuels

Knowledgeable adult supervision must be provided when Scouts are involved in the storage of chemical fuels, the handling of chemical fuels in the filling of stoves or lanterns, or the lighting of chemical fuels. The use of liquid fuels for starting any type of fire is prohibited.

Guidelines for Safely Using Chemical Stoves and Lanterns

  1. Use compressed- or liquid-gas stoves or lanterns only with knowledgeable adult supervision and in Scout facilities only where and when permitted.
     
  2. Operate and maintain according to manufacturer's instructions included with the stove or lantern.

  3. Both gasoline and kerosene shall be kept in well-marked, approved containers (never in a glass container) and stored in a ventilated, locked box at a safe distance (a minimum of 20 feet) from buildings and tents. Keep all chemical fuel containers away from hot stoves and campfires, and store below 100o F.

  4. Let hot stoves and lanterns cool before changing cylinders of compressed gases or refilling from bottles of liquid gas.

  5. Refill liquid-gas stoves and lanterns a safe distance from any flames, including other stoves, campfires, and personal smoking substances. A commercial camp stove fuel should be used for safety and performance. Pour through a filter funnel. Recap both the device and the fuel container before igniting.

  6. Never fuel a stove, heater, or lantern inside a cabin; always do this outdoors. Do not operate a stove or lantern in an unventilated structure. Provide at least two ventilation openings, one high and one low, to provide oxygen and exhaust for lethal gases. Never fuel, ignite, or operate a stove, heater, or lantern in a tent.

  7. Place the stove on a level, secure surface before operating. On snow, place insulated support under the stove to prevent melting and tipping.

  8. Periodically check fittings on compressed-gas stoves and on pressurized liquid-gas stoves for leakage, using soap solution before lighting.

  9. To avoid possible fires, locate gas tanks, stoves, etc., below any tents since heavy leaking gas will flow downhill the same as water.

  10. When lighting a stove, keep fuel bottles and extra canisters well away. Do not hover over the stove when lighting it. Keep your head and body to one side. Open the stove valve quickly for two full turns and light carefully, with head, fingers, and hands to the side of the burner. Then adjust down.

  11. Do not leave a lighted stove or lantern unattended.

  12. Do not overload the stovetop with heavy pots or large frying pans. If pots over 2 quarts are necessary, set up a separate grill with legs to hold the pot, and place the stove under the grill.

  13. Bring empty fuel containers home for disposal. Do not place in or near fires. Empty fuel containers will explode if heated and should never be put in fireplaces or with burnable trash.

Flammability Warning

No tent material is completely fireproof. It can burn when exposed to continued, intense heat or fire. The most important safeguard is to keep flames away from canvas materials. For this reason, the following safety precautions are emphasized:

  1. Only flashlights and electric lanterns are permitted in tents. No flames in tents is a rule that must be enforced.
  2. Never use liquid-fuel stoves, heaters, lanterns, lighted candles, matches, and other flame sources in or near tents.
  3. Do not pitch tents near an open fire.
  4. Do not use flammable chemicals near tents--charcoal lighter or spray cans of paint, bug killer, or repellent.
  5. Be careful when using electricity and lighting in tents.
  6. Always extinguish cooking campfires promptly.
  7. Obey all fire laws, ordinances, and regulations.

(from the BSA "Guide to Safe Scouting”)


4. – Fund Raising

4.1 Wreath Sales

Missing Electronic copy of this procedure.

4.2 POPCORN FUNDRAISER

4.2.1  THE NEED FOR THE PROCEDURE

The Potawatomi Council relies on the proceeds from the annual sale of Boy Scout popcorn (and related items) to fund many of the Council's projects. In turn, they rely on the Troops to assist with the sales. The Scouts receive a percentage of each sale directly into their Scout accounts. This procedure assists the members of the Troop with the sale.

4.2.2  SUGGESTED RESOURCES

1)         Council sales materials

2)         "Unit Guidebook" (included with the sales materials)

3)         Troop and Council Sales Coordinators

4.2.3  PROCEDURE

1)         The Troop Committee appoints an adult leader to be the "Popcorn Sales Coordinator" for the Troop.

2)         The Coordinator should attend the Council's "Kickoff" meeting in August. At this meeting, a sales presentation will be made and sales literature will be handed out. The sales literature will include a job description for the Coordinator, sales tips, and a time line for the sale. The sale usually takes place in October.

3)         Once the Coordinator has the materials, he/she should:

a)          Distribute the materials to the Scouts and motivate them to sell them for the good of the Council and themselves.

b)         Ensure that a due date for returning all sales materials back to the Troop is shown as well as the date for pick up of the popcorn for delivery to the customers.

4)         Collect the order forms and record the Scout orders on the unit master record. Make a copy for the Troop records.

5)         Submit the completed form to the Council office. The form may be mailed or faxed (414/544-5357).

6)         The Council office will let us know where we can pick up the popcorn for delivery. After picking up the popcorn, distribute it and the order forms to the Scouts for delivery to the customers.

7)         Give the Scouts the due date for return of the money from the sales.

8)         Collect the money and calculate the amounts that each Scout earned. The guidebook will show the profit amounts for each item.

9)         Give the money and the copy of the order form to the Troop Treasurer.

10)       The Treasurer should send a check for the proper amount to the Council office and credit the Scouts' accounts with the proper amounts.

11)       An evaluation form will be sent to the Coordinator from the Council office shortly after the sales program has been completed. The Coordinator should complete the evaluation form and return it to the Council office.

12)       If there are any questions, call the Council office at 414/544-4881 or speak with the Troop Sales Coordinator.


5. Operations

5.1 Annual Budget Preparation

5.1.1 DEFINITION:

THIS PROCEDURE IS USED TO PREPARE AN ANNUAL BUDGET TO ASSIST THE TROOP COMMITTEE WITH APPROPRIATE MANAGEMENT OF THE TROOP'S FUNDS THROUGHOUT THE CALENDAR YEAR.

5.1.2 TERM

THE BUDGET WILL COVER THE CALENDAR YEAR BEGINNING JAN.1 THROUGH DEC.31

5.1.3 BUDGET PLANNING-EXPENSES

 

5.1.3.1 Troop Planner

THE PLANNER, PREPARED BY THE TROOP, FORMS THE BASIS FOR DETERMINING THE FUNDING REQUIRED TO CARRY OUT THE SCOUTING PROGRAM FOR THE UPCOMING YEAR.

 

5.1.3.2 Rechartering Costs

THE NUMBER OF REGISTERED ADULTS AND YOUTH DETERMINES THE COST TO RECHARTER EACH YEAR. REGISTRATION FEES, BOY'S LIFE SUBSCRIPTIONS, AND THE ADMINISTRATIVE FEE ARE BASIC COSTS WHICH MUST BE COVERED. RECHARTERING OCCURS IN FEBRUARY.

 

5.1.3.3 Camping

THE SCOUTMASTER SHOULD ESTIMATE THE CAMPING COSTS ANTICIPATED IN THE YEAR. THIS WILL ONLY INCLUDE COSTS PAID BY THE TROOP AS IDENTIFIED IN THE BYLAWS. TRANSPORTATION, FOOD, CAMPGROUND FEES, EVENT FEES, AND ANY OTHER QUALIFIED EXPENSES SHOULD BE ENTERED WHEN KNOWN, OR ESTIMATED BASED ON SIMILAR CAMPOUTS IN THE PRIOR YEAR.

 

5.1.3.4 Awards

THE ADVANCEMENT CHAIRPERSON MUST ESTIMATE THE COST OF AWARDS WHICH WILL BE GIVEN IN THE UPCOMING YEAR FOR SCOUTS AS WELL AS ADULTS. PARTICULAR ATTENTION SHOULD BE GIVEN TO EAGLE CEREMONIES AS THESE WILL BE OF SIGNIFICANT COST.

 

5.1.3.5 Equipment

THE EQUIPMENT MANAGER, IN CONJUNCTION WITH THE SCOUTMASTER, SHOULD SUBMIT THE ESTIMATED COSTS OF NEW EQUIPMENT AND REPAIRS NEEDED. THIS SHOULD INCLUDE MAINTENANCE AND REPAIRS TO THE TROOP TRAILER.

 

5.1.3.6 Office

THE TREASURER SHOULD ESTIMATE THE COST OF OFFICE SUPPLIES, POSTAGE, COPYING COSTS, ETC.

 

5.1.3.7 Outings/Activities

THE ACTIVITIES DIRECTOR SHOULD ESTIMATE THE COSTS OF CONDUCTING THE PLANNED FAMILY OUTINGS/ACTIVITIES BASED ON THE TROOP PLANNER. THE BYLAWS SHOULD BE USED AS A GUIDE TO DETERMINE QUALIFIED EXPENSES.

 

5.1.3.8 Books/Materials

THE SCOUTMASTER SHOULD SUBMIT THE COST TO PURCHASE NEW MERIT BADGE BOOKS, VIDEOS, ETC. TO RELACE OUTDATED BOOKS AND EXPAND THE TROOP'S LIBRARY. ALSO, THE ANTICIPATED COST OF SCOUT HANDBOOKS PROVIDED TO ALL NEW SCOUTS SHOULD BE INCLUDED.

 

5.1.3.9 Training

THE COMMITTEE CHAIRPERSON SHOULD ESTIMATE THE FUNDS REQUIRED TO REIMBURSE ADULTS WHO WILL BE SUBMITTING EXPENSES RELATED TO OAK LEAF AND WOOD BADGE TRAINING. THIS WILL INCLUDE REIMBURSEMENT FOR COMPLETED TRAINING NOT PAID IN THE PRIOR YEAR AND ANTICIPATED TRAINING REIMBURSEMENTS FOR UPCOMING TRAINING.

THE SCOUTMASTER SHOULD SUBMIT ANTICIPATED COSTS FOR SCOUT TRAINING SUCH AS JUNIOR LEADERSHIP TRAINING, PINE TREE TRAINING, AND DEN CHIEF TRAINING.

 

5.1.3.10 Special Events

THE COST OF SPECIAL EVENTS PAID WHOLLY OR IN PART BY THE TROOP SHOULD BE IDENTIFIED BY THE COMMITTEE CHAIRPERSON AND THE TREASURER. THIS MIGHT INCLUDE THE ANNUAL DISTRICT RECOGNITION DINNER AS AN EXAMPLE.

 

5.1.3.11 Miscellaneous

THE TREASURER SHOULD ENTER AN APPROPRIATE AMOUNT EACH MONTH TO COVER UNPLANNED EXPENSES.

 

5.1.3.12 Goods for Resale

THE DOWN PAYMENT TO COVER THE ANNUAL CHRISTMAS WREATH ORDER (FUNDRAISER) WILL BE BUDGETED IN SEPTEMBER BY THE TREASURER.

5.1.4 BUDGET PLANNING - INCOME

 

5.1.4.1 Dues

THE TREASURER WILL ENTER THE MONTHLY SCOUT DUES EXPECTED.

 

5.1.4.2 Maxwell Street Clean-up/Fundraisers

THE TREASURER WILL ENTER THE REVENUE EXPECTED FROM THE  CLEAN-UPS CONDUCTED BY THE TROOP AND ANY OTHER PLANNED FUNDRAISERS.

 

5.1.4.3 Accruals

THE BALANCE IN THE TROOP ACCOUNTS AS OF DEC. 31 OF THE PREVIOUS YEAR WILL BE SPLIT UP AND APPLIED TO THE MONTHS IN THE NEW BUDGET YEAR AS NEEDED. ANY EXCESS WILL BE ENTERED INTO AN ACCRUAL ACCOUNT.

5.1.5 BUDGET FORM

THE TREASURER WILL SELECT AN APPROPRIATE BUDGET FORM OR ELECTRONIC SPREADSHEET TO ENTER THE ACCOUNTS AND DOLLAR AMOUNTS.

5.1.6 SUBMISSION AND APPROVAL

THE BUDGET SHOULD BE READY FOR COMMITTEE REVEIW PRIOR TO THE JANUARY COMMITTEE MEETING OF THE BUDGET YEAR.

 

DURING THE JANUARY COMMITTEE MEETING, THE COMMITTEE MAY AMEND THE PROPOSED BUDGET. IF A FUNDING SHORTFALL IS IDENTIFIED, THE COMMITTEE MAY CUT CERTAIN EXPENSES OR MAY ELECT TO ADD FUND RAISING ACTIVITIES TO ELIMINATE THE EXPECTED SHORTFALL. THE BUDGET SHOULD BE ADOPTED NO LATER THAN FEBRUARY 1ST OF THE BUDGET YEAR.

5.2 Expense Reports and Reimbursements

Missing Electronic copy of this procedure.

 

5.3 Youth Protection

Missing Electronic copy of this procedure.

 

5.4 Health Records

 

A.         THE NEED FOR HEALTH RECORDS

Current health records are required by the Boy Scouts of America for all activities. These records alert the Adult Leaders to any special health, medical, or medication needs of the Scouts and/or other adults that are attending BSA activities. In cases of emergency, the records also give the adult leaders access to phone numbers of the parents or closest relatives of the Scouts and adults, family doctors, and, if required, permission to act in life threatening situations.

 

While the Troop will maintain a status record of the Health Records for the members of the Troop, the final responsibility for maintaining a current and the proper class of health record lies with each Scout and his parents or guardian (Scout record) and with each of the individual Adult Leaders (adult records).

 

B.         MAINTENANCE AND USAGE PROCEDURES

 

1.       The Scoutmaster shall be responsible for keeping the health record status of each member of the Troop up-to-date on the Troop Roster.

2.       At the first Troop meeting in April, the Scoutmaster will publish and distribute the health record status list to all of the Scouts and Adult Leaders. The list will indicate the last time the member had a full physical, the last time the member had his/her health record reviewed and initialed (if applicable), and the date required for next full physical.

3.       Before the first meeting in May, all Scouts and Leaders will be responsible for bringing their records up-to-date. Note that all health records are good for one year only. Refer to section "C" of this procedure for the type of revision required of each Class of Record.

4.       A copy of the revised (or new) health record will be returned to the Scoutmaster. Scouts and Leaders are advised to keep the actual originals in their own possession.

5.       The Scoutmaster will mark the copy "original" and place it in his "MASTER" health records file. These "original" copies must always remain in the MASTER file.

6.       The Committee Chair and one Assistant Scoutmaster shall have a complete "COPY" file of the MASTER file for the use of the Troop in case the MASTER file is not available.

6.       When health records are needed for a campout or an activity, the Adult Leader in charge shall obtain a copy of the health records for each of the Scouts and other adults participating. These should be copies made from the records in the MASTER file or from those in the COPY files. Do not take the copies from the files. Keep the files intact.


7.       All revisions should be made to the "originals" in the Scoutmaster's MASTER file. The Scoutmaster will then make copies of the revised "originals" and give these to the Committee Chair and the ASM for inclusion in their files.

 

C.         CLASSES OF RECORDS

There are a number of classes of health records within the BSA. All forms are available at the Scout office. The ones which we will usually see and use as a Troop are as follows:

 

1)      "HEALTH HISTORY" (BSA Form No. 28-209G; copy attached)

This is the back page of the Scout application form and is filled in at the time the Scout applies for admission to the Troop. While the health history provided on this form is good for a year from the date of application, it should be considered temporary. An effort should be made by the Scout and his parents to get a physical examination as soon as possible after joining and complete the Class 1 record (as a minimum) and the Class 2 record (recommended).

 

Duration of record: One(1) year maximum

 

2)      "PERSONAL HEALTH AND MEDICAL RECORD, CLASSES 1 & 2"

(BSA Form No. 34414; copy attached)

The Class 1 / Class 2 health form (both are on the same piece of paper) is the basic form used by the BSA for all Scouts and all Adult Leaders who are under 40 years old.

 

a)      The Class 1 record is simply a general health history and does not involve a physician. It shall be on file for all Scouts and Leaders who are not yet 40 years old and the Scouting activity is not longer than 72 consecutive hours (3 full days).

 

Duration of record: 12 months, after which the record must be reviewed and initialed as correct by the parent or guardian of the Scout (Scout record) or the Adult Leader (adult record).

 

b)      The Class 2 record shall be on file for all Scouts and Leaders who are not yet 40 years old when the Scouting activity is longer than 72 consecutive hours. The completion of this record involves an actual physical exam by a licensed physician.

 

Duration of record: 36 months (3 years), after which the participant must get another physical; however, it must be reviewed and initialed as correct by the parent or guardian of the Scout (Scout record) or the Adult Leader (adult record) on an annual basis.

 

3)      "PERSONAL HEALTH AND MEDICAL RECORD, CLASS 3"

(BSA Form No. 34412; copy attached)

The Class 3 record requires a physical examination by a licensed physician and shall be on file for:

-        all Adult Leaders who are over 40 years old, regardless of the activity

-        all Scouts and Adult Leaders participating in High Adventure activities, regardless of age

-        all WOOD BADGE participants, regardless of age.

Duration of record: 12 months (1 year) after which the participant must get another physical examination

 

4)      "PERSONAL HEALTH AND MEDICAL RECORD, CLASS 3-NSJ"

(BSA Form No. 34412-NSJ; copy not attached)

The Class 3-NSJ record requires a physical examination by a licensed physician and shall be on file for those participants who wish to attend the National Scout Jamboree.

 

5)      "MEDICATION CARD"; supplemental

("forms.medcard"; copy attached)

This form is relatively new and must be used for tracking all medications used by a Scout at Camp Long Lake. Each medication requires a separate tracking card and each card must be on file at the Camp Health Office. While this form is specific to Camp Long Lake, be aware that all of the Boy Scout Camps have similar forms and tracking procedures. No Scout is allowed to take his own medication nor may he have it in his possession. While there may be allowances for items like inhalers, always check the guidelines for the particular Camp before the Scout arrives at Camp and with the Camp Health Office upon arrival.

 

5.5 Committee Elections

5.5.1 Description

Elections are held annually to fill three key Committee positions; Chairman, Secretary, and Treasurer. All are one year appointments. Other Committee Positions are filled by volunteers and approved by the Committee, when required.

 

5.5.2 Advance Planning

Elections are scheduled to be held at the December Committee Meeting in order to precede the Annual Charter renewal in February.  A notice of these elections will be distributed to all families at least 30 days prior to the scheduled elections, by the Committee Secretary.

 

5.5.3 Campaign Process

Any adult interested in running for an elected position may submit their interest by letter to the Committee Secretary.  This should be done by the due date mentioned in the election notice, but no later than 10 days prior to the elections.

Incumbents will be considered to be running for the same position unless a letter is submitted by the due date stating that they will not run or that they wish to run for a different position.

 

The Secretary will provide Committee members with copies of letters from candidates at least 5 days prior prior to the elections. Candidates are invited to attend the elections meeting and should be prepared to explain why they are qualified for the position.  The Secretary will invite the Charter Organization Representative to attend and vote.

 

5.5.4 Voting

All Committee members and the Chartered Organization Representative will cast

(1) vote for each position.  There must be a minimum of 5  voters present to constitute a quorum.  If a quorum is not achieved, the Secretary will reschedule.

 

A facilitator to run the election will be chosen by the Secretary.  It cannot be a person holding one of the elected positons.

 

A facilitator will provide voting ballots and conduct the elections.  If the incumbent is running unopposed, a motion must be made, seconded and approved by a majority to extend the incumbent's  term.  In the event of a tie, the tie breaker will be the vote cast by the Chartered Organization Representative.

 

5.5.5 Final Approval

 New officers must complete an adult application. The appointment does not become official until the Application is signed by the Chartered Organization Representative and the Potawatomi Area Council Scout Executive.

 

5.5.6 Term

Terms begin on February 15th following the elections, and expire one year later.

The Charter renewal application will include the newly elected officers.

 

When a new officer is elected, the incumbent is expected to explain the role and responsibilities thoroughly and advise the new officer of any current business, issues, etc.

All Troop materials,  notes, files, etc. will be transferred to the new officer. A set of Troop Bylaws and Procedures will be assigned by the Secretary.

 

5.5.7 Filling a Vacated Position Prior to Term Expiration

The Committee will solicit candidates to finish the remaining term.  The installment of the temporary volunteer must be approved by majority vote by a quorum of 5 Committee members. 

 

5.6 Procedures Administration

Missing Electronic copy of this procedure.

 


5.8 Code of Conduct

 

INCIDENT REPORT

 

DATE OF THE INCIDENT  :                   DATE OF REPORT:               

 

WHERE IT HAPPENED:                                                      

 

ADULT LEADER(S)  :                                                      

 

SENIOR SCOUT     :                                                      

 

PEOPLE INVOLVED  :                                                      

 

                                                                        

 

WHAT HAPPENED? (ATTACH ADDITIONAL SHEETS IF REQUIRED):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RESULTING ACTION:

 

 

 

 

 

 

 

 

 

 

SM / ASM SIGNATURE:                            

 


6. - Special Projects

6.1 MAXWELL STREET DAYS

 

A.         WHAT IS "MAXWELL STREET DAYS"?  WHY TROOP 15?

 

THE VILLAGE OF MUKWONAGO, WITH SPONSORSHIP BY THE AMERICAN LEGION AND THE VFW, HOLDS A HUGE FLEA MARKET CALLED "MAXWELL STREET DAYS". THE MARKET IS HELD ON ONE WEEKEND (SATURDAY AND SUNDAY) A MONTH FOR THE FOUR MONTHS OF JUNE THROUGH SEPTEMBER AT THE FIELD PARK IN MUKWONAGO. TROOP 15 HAS THE OPPORTUNITY TO HELP WITH "MSD" ON EACH OF THOSE WEEKENDS AND GETS PAID FOR THIS HELP. THIS IS ONE OF OUR LARGER FUND RAISERS OF THE YEAR. THE SCOUTS ARE EXPECTED TO HELP OUT ON THE MAJORITY OF THE WEEKENDS (THREE OUT OF THE FOUR IS GOOD). THEIR PARENTS ARE STRONGLY ENCOURAGED TO HELP AS WELL.

 

B.         ADVANCE PLANNING FOR "MAXWELL STREET DAYS"

 

1.      LONG RANGE PLANNING

a.       THE TROOP SHALL ASSIGN A "PATROL IN CHARGE" FOR EACH OF THE "M.S.D." WEEKENDS. ASSIGNMENTS WILL BE ON A ROTATING BASIS. THIS INFORMATION SHOULD BE PART OF THE "TROOP PLANNER". THE PATROL WILL BE RESPONSIBLE FOR GETTING THE REQUIRED INFORMATION OUT TO THE REST OF THE TROOP.

b.      THE TROOP COMMITTEE SHALL ASSIGN AN "ADULT LEADER IN CHARGE" FOR EACH WEEKEND. THIS LEADER WILL BE RESPONSIBLE FOR GETTING THE REQUIRED ADULT HELP FOR THE SCOUTS SUCH AS PROVIDING TRANSPORTATION AND ADEQUATE TRAILERS.

 

2.      AT LEAST ONE WEEK BEFORE "MAXWELL STREET DAYS"

a.       THE PATROL IN CHARGE SHOULD CALL ALL OF ITS OWN MEMBERS, AS WELL AS THE OTHER PATROL LEADERS, AND INFORM THEM THAT "MSD" IS APPROACHING. TROOP MEMBERS SHALL SIGN UP TO WORK.

b.      THE ADULT LEADER SHALL ENSURE THAT THERE WILL BE AN ADEQUATE NUMBER OF TRAILERS AND ADULTS HELPING OVER THE WEEKEND.

c.       MINIMUM NUMBERS OF HELPERS ARE SHOWN BELOW BUT REMEMBER, THE MORE THAT HELP, THE FASTER WE ALL GET DONE:

(1)        SATURDAY BAG HANDOUT;   2 ADULTS; 8-10 SCOUTS

(2)        SUNDAY CLEANUP;  6-8 ADULTS; 20-24 SCOUTS; 2-3 TRAILERS

 

C.         SATURDAY BAG HANDOUT

 

1.       ASSEMBLE AT THE PARK IN FRONT OF THE MAIN PAVILION BUILDING AT 8:00a. ALL PARTICIPANTS SHOULD SIGN IN WITH THE ADULT LEADER IN ORDER TO GET CREDIT FOR HELPING. CLASS "B" UNIFORMS (IE., TROOP 15 T-SHIRT AND HAT) ARE REQUIRED.

2.       OBTAIN THE SUPPLY OF TRASH BAGS FROM THE LIONS REPRESENTATIVE AT THE BUILDING. VERIFY WITH THEM THE NUMBER OF BAGS TO GIVE EACH VENDOR. IT HAS USUALLY BEEN ONE EACH BUT STILL, CHECK.

3.       GIVE THE BAGS TO THE SCOUTS WHO SHOULD THEN DISTRIBUTE THEM TO ALL OF THE VENDORS.

4.       IF ALL GOES WELL, THIS SHOULD TAKE ABOUT AN HOUR.

 

D.         SUNDAY CLEANUP

 

1.       ASSEMBLE AT THE SAME PAVILION AT 5:00p. SIGN UP WITH THE ADULT LEADER TO ENSURE CREDIT FOR ATTENDANCE. GET A SUPPLY OF TRASH BAGS FROM THE LIONS REP. CLASS "B" UNIFORM IS AGAIN REQUIRED. GLOVES ARE HANDY.

2.       SPLIT UP INTO GROUPS WITH THE TRAILERS. THREE TO FOUR SCOUTS AND ONE ADULT PER TRAILER WORKS WELL. FAN OUT IN ALL DIRECTIONS AND LOAD UP THE FULL TRASH CONTAINERS INTO THE TRAILERS. HIGHER RANKED SCOUTS SHOULD WORK IN THE TRAILERS TO TAKE THE CONTAINERS AS THEY ARE PASSED TO THEM. WHEN THE TRAILER IS FULL, DRIVE TO ONE OF THE DUMPSTERS LOCATED ON THE GROUNDS. EMPTY THE CONTAINERS INTO THE DUMPSTERS, TURN THE CONTAINERS UPSIDE DOWN, AND THEN SET THEM NEXT TO THE DUMPSTERS. HAND OUT EXTRA TRASH BAGS TO VENDORS AS REQUIRED. CONTINUE UNTIL ALL OF THE CONTAINERS HAVE BEEN COLLECTED.

3.       ALL HELPERS NOT ASSIGNED TO THE TRAILER CREWS SHOULD TAKE A TRASH BAG AND MAKE A COUPLE OF COMPLETE SWEEPS OF THE GROUNDS, PICKING UP LARGE AND SMALL BITS OF TRASH UNTIL THE PARK IS CLEANED OF DEBRIS. FORGET THE CIGARETTE BUTTS. ASK LATE STAYING VENDORS TO PUT OUT LAST MINUTE TRASH ITEMS FOR FINAL TRAILER SWEEP. CLEAN UP SHOULD BE COMPLETED BY 7:00p. IF SOME VENDORS REMAIN, THAT'S O.K. ALL SHOULD HAVE LEFT BY 7:00p. WE ARE NOT EXPECTED TO STAY UNTIL THE LAST ONES LEAVE.

 

E.         THE AFTERMATH

 

1.       AFTER YOU HAVE FINISHED, CHECK OUT WITH THE LIONS CLUB REP.

2.       THE ADULT LEADER SHOULD TAKE THE SCOUTS AND THE PARENTS TO CON'S IN N.P., DAIRY QUEEN, CULVER'S, OR WHEREVER FOR A TREAT. IF YOU PAY OUT-OF-POCKET, SAVE THE RECEIPT. REIMBURSEMENT FOR THE EXPENSE IS DONE THROUGH THE USE OF TROOP 15 EXPENSE REPORTS. EXPENSE REPORTS CAN BE OBTAINED FROM THE TROOP TREASURER AT ANY OF THE SUCCEEDING TROOP MEETINGS. IF YOU DO NOT WISH TO PAY OUT-OF-POCKET, GET A TROOP CHECK FROM THE TREASURER IN ADVANCE OF THE WEEKEND. RETURN THE RECEIPT TO THE TREASURER FOR RECORD.

3.       GIVE THE SATURDAY AND SUNDAY SIGN UP SHEETS TO JOE STASIK OR TO ANY OF THE OTHER COMMITTEE MEMBERS TO FORWARD TO JOE TO ENSURE THAT ALL SCOUTS AND ADULTS WHO PARTICIPATED GET CREDIT.

6.2 HIGHWAY CLEAN-UP

A.  NOTIFICATION

1.  A letter is usually sent from the Waukesha County Department of Transportation to the Scoutmaster of Troop 15.  This usually arrives in the month of March.

2.  It is then brought to the committee to accept or reject the project for the up-coming year.  If committee accepts, request permission to purchase cans of soda for each time.

 

B.  EQUIPMENT

1.  Video from the County

2.  Garbage bags from Waukesha County Transportation

3.  Orange Safety Vests

4.  Cans of soda

5.  Scouts

6.  Adult Volunteers

 

C.  DATE OF PICK-UP

1.  Always try to plan clean-up for Tuesday night (bye week of that month).  This way all the boys have a chance to help.

2.  Raindate is usually the following Sunday or Tuesday

 

D.  TIME ALLOTMENT

1.  It takes about 2 hours.

2.  Start time is usually 6:00 pm (not 7:00 pm for regular meeting)

3.  We do this service project three (3) times. (Between late April and Mid-October)

 

E.  SAFETY PRECAUTIONS

1.  YOU CAN NOT DO A CLEAN-UP IF IT IS RAINING, DRIZZLING, SNOWING OR DARK OUT. (SEE VIDEO FOR MORE DETAILS)

2.  Signs located on the official posted highway signs are put down on each end of the Highway before starting the clean-up.

 

F.  LEADERSHIP

1.  Two deep leadership of parent volunteers to walk with each group of boys.

 

G.  LOCATION

1.  All scouts meet at St. John's Lutheran Church parking lot on Hwy E (north of North Prairie.

2.  Clean up location is from Hwy ZZ to Hwy EE on Hwy E.

 

6.3 PROJECTS - VILLAGE OF NORTH PRAIRIE

 

A.      THE NEED FOR THE PROCEDURE

The Village of North Prairie allows Troop 15 to use the Village Hall for all Troop meetings, functions as necessary, and as a meeting point for trips or returns. Most of the members of the Troop are part of or live near the community. To foster a better sense of community between the Troop and the Village, we wish to provide the services of the Scouts for various projects within the Village.

 

B.      SUGGESTED RESOURCES

1)         Scoutmaster and Committee Chair

2)         Village of North Prairie Trustees

3)         Village project plans

 

C.      PROCEDURE

1)         At least once a year (preferably in Spring), the Scoutmaster and/or the Committee Chair will contact the Village Trustee in charge of the various projects in the Village. If the proper Trustee is unknown, call the N.P. Village Clerk at 392-2271.

2)         Meet with the Village Trustee and discuss the various projects that are on the schedule for the next year. Especially discuss the work needed and the timetable. We would like to see a list of 4-5 desired projects from the Village.

3)         At the next Patrol Leaders' Conference, discuss the projects with the leaders and decide upon at least one project for completion. We should commit to at least one per year.

4)         Notify the Village Trustee of the decision and get agreement from the Village that the Scouts will do the project.

5)         In advance of the project (4-6 weeks), set out the signup sheet for volunteers.

6)         From the list of volunteers, the SPL should get a volunteer or assign a Scout as the Project Leader.

7)         Maintain contact with the Village to coordinate the project (ie., time required, material required, schedule of work, Scout resources required, who supplies what, etc.).

8)         Upon completion of the project, report the results to the SPL.

6.4 PROJECTS-NORTH PRAIRIE LIONS CLUB

6.4.1 DEFINITION

THE NORTH PRAIRIE LIONS CLUB IS THE CHARTERED ORGANIZATION APPROVED BY THE POTAWATOMI AREA COUNCIL, BOY SCOUTS OF AMERICA, WHICH IS RESPONSIBLE FOR OPERATING TROOP 15. THE TROOP IS ENCOURAGED TO PERFORM A REASONABLE AMOUNT OF COMMUNITY SERVICE PART OF WHICH IS DONE IN COOPERATION WITH THE CHARTERED ORGANIZATION.

6.4.2 PLANNING

ONE MONTH PRIOR TO THE PREPARATION OF A NEW TROOP PLANNER, THE SCOUTMASTER OR AN ASSISTANT SHOULD CONTACT THE CHARTERED ORGANIZATION REP TO DISCUSS SERVICE PROJECT OPPORTUNITIES FOR THE UPCOMING YEAR. APPROPRIATE PROJECTS SHOULD BE PRESENTED TO THE SPL FOR CONSIDERATION BY THE TROOP MEMBERS. CONSIDERATION MUST BE GIVEN TO THE APPROPRIATENESS OF THE PROJECT FOR THE TROOP SUCH AS ESTIMATED HOURS TO COMPLETE, PHYSICAL EXERTION REQUIREMENTS, TOOLS REQUIRED, SAFETY, AND DISTANCE FROM THE VILLAGE.  IF THE TROOP APPROVES A PROJECT, IT SHOULD BE SCHEDULED INTO THE TROOP PLANNER.

 

IF THE CHARTERED ORGANIZATION REP CANNOT PROVIDE APPROPRIATE PROJECTS PRIOR TO THE PREPARATION OF THE TROOP PLANNER, PERIODIC CALLS SHOULD BE MADE THROUGHOUT THE YEAR TO SOLICIT PROJECTS. APPROVED PROJECTS SHOULD BE ADDED TO THE TROOP PLANNER WHENEVER POSSIBLE.

6.4.3 CONTACTS

THE LIONS CLUB CHARTERED ORGANIZATION REPRESENTATIVE IS THE TROOP'S MAIN CONTACT.

6.5 Scouting for Food

Missing Electronic copy of this procedure.